Job Openings

We’re Hiring

Executive Assistant

Classification Non-
Exempt
Reports to Director of Operations

TO APPLY

Interested candidates may submit a cover letter to include salary requirements and resume to: [email protected].

Please no phone calls. Email inquiries only.

Applications will be considered as received, until the position is filled.

POSITION DESCRIPTION

Trinity Episcopal Church, Indianapolis, IN seeks a Full-Time Executive Assistant responsible for supporting Clergy and the Director of Operations.

A face of Trinity Episcopal Church, the Executive Assistant serves as a warm and welcoming presence who upholds the Trinity staff values of mission-focused hospitality, stewardship, service, communication, and respect for all. The job has the potential to be fast paced and always diverse in its daily activities and requires an in-person work environment. This is a full time (40 hours) position during regular office hours 9:00 AM – 4:00 PM with some extended evening or weekend hours.

 

ESSENTIAL DUTIES INCLUDE

  • Manages Rector’s daily schedule/calendar, correspondence, speaking engagements, and travel coordination; acting as the primary contact person for the Rector to schedule meetings and other commitments
  • Provides hospitable welcome for visitors and callers
  • Provides logistical support to clergy for weddings and funerals
  • Assists Rector and Director of Operations with stewardship campaigns and development-related events
  • Supports Director of Operations to track key performance measures: attendance, donations, newcomers, incoming pastoral calls, baptisms, marriages, deaths, etc.
  • Maintains the parish-wide calendar of liturgies, activities and facility requests
  • Maintains proper filing systems to ensure access to important records.
  • Attends weekly meetings as assigned, prepares agendas in collaboration with program leaders, provides follow-up notes

QUALIFICATIONS

  • Excellent interpersonal skills, flexibility, and sense of humor
  • Self-starter with good prioritizing skills: can manage multiple deadlines, adapt to shifting priorities, and foresight to anticipate upcoming needs
  • College degree or equivalent business training
  • Ability to work both independently and collaboratively
  • Strong communication skills: written, verbal, and customer service
  • High level of discretion in dealing with sensitive data and confidential matters
  • Excellent computer skills, including Google Suite (Docs, Sheets, Forms, Slides, and Drive), MS Office suite in an Apple environment. Knowledge of Realm / ACS is a plus
  • Familiar with email marketing apps (Mailchimp, Constant Contact)
  • Can utilize social media (Facebook, Instagram, Twitter)
  • Ideal candidate will be familiar with Episcopal liturgy and church practices.

The ideal candidate will have a B.S. in business administration, communications, fundraising or related field and three years of related experience and/or equivalent combination of education and experience as required.

Previous administrative experience working in a non-for-profit organization, church, or business environment is desired.

 

Interested candidates may submit a cover letter to include salary requirements and resume to [email protected] Please no phone calls. Email inquiries only.

Trinity Episcopal Church is an Equal Employment Opportunity Employer (EEOE). We are passionate about diversity, equity and inclusion. BIPOC and LGBTQ+ individuals are encouraged to apply.